You became photographers out of a love for the craft and real talent, not to spend your evenings on WhatsApp messages, contracts and payment reminders.
But behind every event hide about four and a half hours of admin work, from the first inquiry to the album delivery. A photographer who shoots six events a month loses more than 40 working days a year this way. Gilberto takes most of that work on itself, so you can get back to what you started the business for.
No credit card needed. The math: about 270 minutes of admin per event (broken down below), six events a month and an eight-hour working day.
“I developed Gilberto because after every event, long hours of messages, files and reminders were still waiting for me. Today all of it is organized and ready in advance, and I'm free to shoot.”
Every event photographer knows this list well. The difference is who does the work.
A client writes at ten at night asking if the date is free. You only see the message the next morning, and by then they've already contacted two other photographers. And for every event you book there are several inquiries that went nowhere, and you answered those too.
About 45 minutes per event, including inquiries that didn't bookThe intake assistant replies right away, checks your calendar that the date is free, asks the questions that matter and hands you a clean lead with the phone number and every detail.
A quote in one file, a contract in another, edits at the client's request, and then several days of reminders until they sign and send the event details.
About 40 minutes per eventThe quote goes out as a WhatsApp link. The client approves on their phone, fills in the event details and signs the contract in the same link, and the event opens on your side and goes into your calendar.
Tracking who paid a deposit, remembering whom to remind about the balance and when, and issuing a receipt in separate software, sometimes two or three times for the same event.
About 25 minutes per eventEvery event shows what's been paid and what's left. When the balance is due, a reminder is waiting for you, ready to send, and the receipt is issued from the system and reaches the client as a short link.
Calls to agree on the hours, the location and the family photos, coordinating with the venue and a second shooter, the client's questions in the final week, and finally another round of messages to wrap up delivery.
About 60 minutes per eventThe client has a personal portal with every detail and stage, and on the shoot day you have the location with navigation, the hours, the phone number and the package on one screen.
You send a gallery, wait weeks for the selection while sending reminders, and finally get a WhatsApp list of dozens of file numbers you have to find one by one.
About 50 minutes per eventThe client marks their favorite photos right in the gallery, and you see the selection organized in one place, ready for the album.
An evening or two of layout, then rounds of comments over messages until the client approves, and finally sending the files to the print house.
About 50 minutes of coordination per event, not counting the design itselfAutomatic design lays out the album from the photos the client chose, and you change whatever you like. The client reviews and approves the design in their personal portal, and the files go to the print house straight from the system.
The times are an estimate for an average event, from the first inquiry to delivery, including inquiries that didn't book. Every photographer works differently, so the calculator below lets you adjust them to your business.
There's no need to change how you work. You build your packages and workflow stages the way you're used to, and every event shows you the next step.
Move the sliders to match your business and get your own numbers.
The math assumes about 40 minutes per event still remain with Gilberto, and an eight-hour working day. It's an estimate, not a guarantee.
Build a quote right from the lead, with the items already filled in from the client's conversation, and send it on WhatsApp. The client approves, fills in the details, signs, and the event is waiting in your calendar.
On every plan. The quote's PDF can be downloaded from the lead card.
The system's real screens, with demo data
Design your magnet station frame once, with the names, the date and your logo, and download a file that goes straight to the printer. No design software, no fiddling with sizes.
On Pro and Pro+. Unlocked for you during the free trial.
The intake assistant talks to new clients like a person, from your WhatsApp link or your website. It checks your calendar to see if the date is free, asks the right questions, and hands you a complete lead with all the event details, by email and automatically in the system.
Write your own answers for the assistant, and it replies with them instead of making things up. You can also add your own question for it to ask every client.
On every plan: up to 100 conversations a month on Pro Start, 150 on Pro and 200 on Pro+. Need more? Add a conversation pack without switching plans.
A real conversation with the assistant, from a demo account
14-day free trial, no credit card. No hidden fees, cancel anytime.
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| Included in plan | Pro Start | Pro | Pro+ |
|---|---|---|---|
| Events, leads and price quotes | |||
| Secure client galleries, 5 design themes | |||
| Digital contracts, signed remotely | |||
| Timely payment reminders, ready to send on WhatsApp | |||
| Google / Apple calendar sync | |||
| Built-in album editor | — | ||
| Gallery video: max file size | — | 300MB | 500MB |
| Public portfolio | — | ||
| Smart intake assistant: conversations a month | 100 | 150 | 200 |
| Storage | 100GB | 750GB | Unlimited |
| Gallery retention | Up to 14 days | Up to 90 days | Up to a year |
| Team members | Up to 1 | Up to 2 | Up to 3 |
| Full branding: logo and brand color on every gallery | — | — | |
| FTP Live: upload live from your camera at the event | — | — |
A 14-day free trial with every feature, no credit card and no commitment.
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